Reporting to: Financial Manager

Location: Montagu, Western Cape

About the Libstar Wet Condiments Category

The Wet Condiments Category is part of the Libstar Ambient Products Category, with business sites located in Montagu, Cape Town, and Johannesburg. We operate within a dynamic, forward-thinking organization dedicated to driving innovation, fostering growth, and creating a supportive, inclusive work environment. As part of the broader Libstar team, our goal is to grow our food brands and category solutions in a sustainable and profitable manner. We prioritize building strong relationships with our customers and aim to be South Africa’s leading producer and distributor of high-quality products and brands. To achieve this, we believe that our people are our greatest asset, and we are committed to investing in their development and well-being.

Purpose of the Role

An exciting opportunity has become available for an Administrative Officer to join our dynamic team in a fast-paced FMCG environment. The purpose of this role is to manage reception duties, provide efficient administrative support to the business and assist with payroll processing. The role will involve payroll administration and reporting using SAGE 300.

Key Responsibilities

• Manage the reception area and serve as the first point of contact for visitors, clients and incoming calls
• Perform general administrative duties including filing, data capturing and record maintenance
• Coordinate meetings, schedules and office related administrative functions
• Gathering and verifying employee timesheets, hours worked, and bank information for payroll processing
• Assist with payroll processing, including calculating earnings, deductions and capturing payroll information on SAGE 300
• Ensuring adherence to all tax regulations and payroll information is processed accurately and within required deadlines
• Updating and maintaining payroll databases, including new hires and terminations
• Investigating payroll errors and answering employee questions regarding compensation
• Preparing periodic payroll reports for management or auditing purposes
• Assist with preparation of Financial Audits, SMETA Audits, B-BBEE Audits.
• Perform any additional duties as assigned by management

Behavioural Competencies

• Team player with the ability to support safe, efficient and quality driven operations
• Strong attention to detail and commitment to quality standards
• Problem-solving and decision-making ability
• Good planning and organisational skills
• Ability to build and maintain positive working relationships
• Demonstrates initiative and a proactive approach to tasks
• Able to understand and follow all policies, procedures and legal requirements
• Able to handle confidential information with discretion and professionalism
• Able to understand and follow all policies, procedures and legal requirements

Qualifications, Skills & Experience

• Proven experience in an administrative or office support role
• Payroll administration experience is essential
• Technical Proficiency: Experience with payroll software (e.g., SAGE) and MS Office (especially Excel)
• High accuracy in numerical data entry and calculations and attention to detail
• Ability to handle sensitive financial and personal information ethically
• Strong verbal and written skills for handling employee inquiries
• A high school diploma is required, relevant qualifications or experience in accounting will be advantageous
• Strong attention to detail and understanding of operational procedures
• Ability to analyse information and make sound decisions

Additional Information

You may occasionally be required to perform tasks outside your normal responsibilities, depending on the operational needs of the company.

Application

All CV’s must be submitted to Francene Koopman at francene.koopman@montfoods.co.za before 22 May 2026. Late applications will not be considered
Application deadline: 22 May 2026
Include the position you are applying for in the email subject line.
If you have not received a response within two weeks of the closing date for applications, kindly consider your application unsuccessful.

NOTE:
To consider any application for employment, we will have to process your personal information. The Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.

To give effect to the above, we are required to provide you with information regarding the processing of your personal information. This information is recorded under the HR Processing Notice, which can be accessed and viewed on the Company website at https://www.libstar.co.za/legal/.