Reporting Line: Financial Accountant

Location: Blackheath, Western Cape

Purpose of the role:

The Creditors Clerk is responsible for managing the accounts payable function of the company, with a focus on ensuring accurate and timely processing of supplier invoices, payments, and reconciliations. This role supports the smooth operation of the finance department and contributes to the company’s financial accuracy and supplier relationships.

Educational Requirements:

• Matric with Accounting
• A post-matric finance/accounting qualification (certificate or diploma) is advantageous
• Minimum 2 years in a creditors/accounts payable role
• Experience in a manufacturing or FMCG environment preferred
• Proficient in Microsoft Excel (intermediate level)
• Working knowledge of ERP/accounting systems (e.g. Sage, Syspro, SAP)
• Understanding of VAT principles

Duties and Responsibilities:

Invoice Processing

• Capture supplier invoices daily, ensuring correct VAT treatment, cost allocation, and purchase order matching where applicable.
• Ensure all documentation complies with company policy before processing.

Supplier Reconciliations

• Perform monthly reconciliations of all supplier accounts.
• Follow up on outstanding items such as credits, unmatched invoices, and payment allocations.

Query and Document Management

• Resolve invoice and payment queries from internal departments and suppliers.
• Maintain good working relationships with external creditors and internal stakeholders.
• Ensure proper filing of invoices, credit notes, reconciliations, and proof of payments (digital and physical).
• Prepare supporting documents for audits or internal reviews.

Supplier Payments

• Loading of Supplier Beneficiaries, with Validation.
• Loading and Maintaining Supplier and other payments on business Banking.
• Checking & Verifying Beneficiaries and Payments batches.
• Cash Planning for Supplier Payments
• Managing and submission of Proof of payments

Cashbook Maintenance

• Supplier Payments to be processed on Cashbook, timeously and accurately.
• Remittances to be generated and submitted with all suppliers.
• Discounts and rebates to be calculated correctly and apportioned accordingly.
• Other non-supplier payments such as debits and banks charges to be posted to correct GL
• Running Bank Statements for Debtors
• Receipts from non-Debtors to be posted to correct GL Accounts.
• Weekly Cashbook Reconciliation

Petty Cash and Ad Hoc Support

• Assist in reconciling petty cash and processing ad hoc payments or reimbursements where required.
• Ensure accurate record-keeping and approvals.
• Support for Sales – Credits and Debits with approvals
• Credit Card Processing and Reconciliation
• Any other related processed as required by Business

Skills & Competencies:

• Proficiency in accounting software (e.g., Syspro, QuickBooks, Sage).
• Excellent attention to detail and high accuracy levels
• Strong organizational and time management skills
• Ability to prioritize tasks and meet deadlines under pressure
• Professional and confident communication (written and verbal)
• Problem-solving attitude with a focus on resolution
• Ethical, reliable, and accountable work approach
• Ability to work independently and as part of a team

Application:

Please e-mail your CV (with references) to Elandi Jacobs at elandi@emcon.net.za and Ty-isha Jacobs
at ty-isha@canirusks.co.za, with a motivation highlighting why you should be considered for the position.
Application deadline: 26th of January 2026

In order to consider any application for employment, we will have to process your personal information. The Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination, and use of that person’s personal information must be done in a lawful and transparent manner.

To give effect to the above, we are required to provide you with information regarding the processing of your personal information. This information is recorded under the HR Processing Notice, which can be accessed and viewed on the Company website at https://www.libstar.co.za/legal/. Printed copies of this Processing Notice can also be accessed from the HR department. We kindly request that you read the HR Processing Notice to ensure that you understand how Libstar uses and processes your personal information.