Reporting to: Site Operations Manager & Procurement Manager

Location: Montagu, Western Cape

About the Libstar Wet Condiments Category

The Wet Condiments Category is part of the Libstar Ambient Products Category, with business sites located in Montagu, Cape Town, and Johannesburg. We operate within a dynamic, forward-thinking organization dedicated to driving innovation, fostering growth, and creating a supportive, inclusive work environment. As part of the broader Libstar team, our goal is to grow our food brands and category solutions in a sustainable and profitable manner. We prioritize building strong relationships with our customers and aim to be South Africa’s leading producer and distributor of high-quality products and brands. To achieve this, we believe that our people are our greatest asset, and we are committed to investing in their development and well-being.

Purpose of the Role

An exciting opportunity has become available for a Procurement & Buying Officer to join our dynamic team in a fast-paced FMCG environment. The purpose of the role is to ensure the procurement of raw and packaging materials for production that meets the company’s quality, cost and delivery requirements. The role is to support operations by ensuring timely procurement of materials while maintaining compliance with procurement policies, governance standards and ethical business practices. The incumbent will build and maintain strong supplier relationships and contribute to cost-saving and continuous improvement initiatives.

Key Responsibilities:

• Execute end-to-end procurement activities, including sourcing, obtaining quotations, purchase order creation and supplier follow-up.
• Ensure the timely procurement of raw and packaging materials according to the MRP and lead-times.
• Work closely with Production, Planning, Quality, Finance, NPD and Warehouse teams to meet operational requirements.
• Ensure compliance with procurement policies, delegated authority and governance requirements.
• Support supplier onboarding and due diligence processes.
• Update the supplier database and ensure materials are purchased as per approved vendors.
• Continuously monitor inventory levels to ensure stock availability and manage working capital.
• Daily interaction with the warehouse to ensure the smooth operation of receiving materials and manage the influx of excess stock.
• Communicate updated forecasts to all the suppliers timeously.
• Hold regular meetings with suppliers to discuss material supply, pricing, forecasts and supply risk mitigation.
• Identify opportunities for cost reduction and process improvement.
• Prepare procurement reports and analyse purchasing trends and spend.
• Evaluate suppliers service levels based on stock availability as per the lead-time, quality of the product delivered, deliveries arriving as per schedule and with appropriate documentation.
• Monitor non-conformance reports sent to suppliers and their feedback to ensure corrective action.
• Liaise with suppliers to ensure all material prices are submitted as per the costing cycle deadline.
• Regular reconciliation of materials when required.
• Monitor the stock age report to ensure materials are utilised before the expiry date.
• Request shelf-life extensions from suppliers if required.
• Involvement in NDP projects.
• Participate in monthly stock-take when required.
• Ensure supplier BBBEE certificates are requested and regularly updated.
• Ensure Purchase Price Variance on invoices are explained and signed by management.

Behavioural Competencies

• Attention to detail and accuracy
• High integrity and ethical conduct
• Team player with the ability to build relationships across departments
• Strong analytical and problem-solving skills
• Negotiation and influencing ability
• Customer-focused approach
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced manufacturing environment and meet deadlines
• Results-driven with a continuous improvement mindset.

Qualifications, Skills & Experience

• Diploma or Bachelor’s degree in Procurement, Supply Chain Management or related field
• Professional procurement qualification (e.g. CIPS) will be advantageous
• Minimum 5-8 years procurement experience, preferably within an FMCG or manufacturing environment.
• Computer skills (Microsoft Outlook/Excel/ERP system (preferably Syspro).

Additional Information

You may occasionally be required to perform tasks outside your normal responsibilities, depending on operational requirements.

Application

Please e-mail your CV to francene.koopman@libstar.co.za. Late applications will not be considered.
Include the position you are applying for in the email subject line.
Application deadline: 17 July 2026
If you have not received a response within two weeks of the closing date for applications, kindly consider your application unsuccessful.

NOTE:
To consider any application for employment, we will have to process your personal information. The Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.
To give effect to the above, we are required to provide you with information regarding the processing of your personal information. This information is recorded under the HR Processing Notice, which can be accessed and viewed on the Company website at https://www.libstar.co.za/legal/.